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Here is the sample letter. Copy, and paste the document into your favorite word processor then, before sending, personalize it to fit your needs,

2101 Millmar Drive
Dallas TX 75228

Dear __________(sponsor),

I am attending my senior year at Bryan Adams High School in Dallas Texas and hope to participate in an exciting government studies program for high school students called Close Up.

Close Up is a weeklong government studies program for high school students. The program takes place in Washington, D. C. It reflects the belief that a "close up" look at our government encourages students to grow in their understanding of the democratic process. For your information, I am enclosing a brochure about the program that includes a sample of an average day's schedule. You can also find this information on line at closeup.org. As you can see, the program is full of interesting and stimulating activities.

The group from BA will attend this year's program April 13 – 18, 2014. During an intensive week of government study we will participate in workshops, meet with members of Congress or their staffs, representatives of cabinet departments, lobbyists, embassy officials and members of the media.

The program cost for each student, including instruction, travel, room, and meals are $1736. To meet this cost it is necessary for me to seek some financial help.

Contributions are tax-deductible if checks are made payable to "Close Up Foundation and mailed to Bryan Adams High School. The Close Up Foundation is a nonprofit, nonpartisan 501 (c) 3 organization. The tax-deductible number, for your records, is 23-7122882.

Any contributions would be greatly appreciated. Many consider it an investment in our community's future because the Close Up Washington experience will be helping students, like myself, become more informed and responsible citizens.
I hope that you take into consideration the opportunity I will have of being exposed to the democratic process since my future plans include becoming involved in law and government.

Please feel free to contact me or our Close Up Teacher/Coordinator, Marcus Hall for any further information. I can be reached at _____________. Mr. Hall can be reached at Bryan Adams High School (room 249) at 972.502.5027 or his cell, 972.743.7120.

Thank you for your time and interest.